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Personal Conduct Policy

CONVENTION POLICIES | CONVENTION RULES

Please read the policies listed below. Once this has been read please, sign and date. Make sure to provide the requested information and signature in the appropriate area on the form signifying that you have read the different policies. You will not be given a convention badge until you have done such. If you receive a badge, you are required to sign the honor policy; without that, the badge is invalid and may be revoked.

PERSONAL CONDUCT POLICY:

  • I have read and understand the Camarilla Code of Conduct as explained by the Membership Handbook. I understand that any breaches of the Code of Conduct, or any part of the Membership Handbook, may cause any and all of the following.
    • Voluntary forfeiture of up to three (3) MC levels.
    • Voluntary suspension of membership privileges for up to six (6) months.
    • Voluntary forfeiture of right to hold any club office for up to six (6) months.
  • I understand and will obey all local laws. If the local law enforcement becomes involved, I am aware that The Camarilla may levy additional action.
  • I have also read and understand the Convention Rules.
  • I will be respectful of the hotel and obey all of the hotel policies. I understand that the hotel staff maintains its own security and is in communication with local law enforcement. I agree to obey their rules and follow their requests.

ALCOHOL POLICY:

  • The legal age for purchase or consumption of alcoholic beverages in the State of Louisiana is twenty-one (21) years of age.
  • Underage Drinking will NOT be tolerated at this event. If you are underage and found to be in the possession of alcohol at any time during the convention, your badge will be revoked and you will lose two (2) MC levels. The person, who provided the alcohol to the underage drinker will be asked to leave the convention, will lose two (2) MC levels and will accept a three (3) month suspension from all club activities. Those under the age of 21 will have a yellow badge denoting such. Those under 21 caught with someone’s badge will be subject to disciplinary action as well.
  • Remember to be safe and responsible. Excessive consumption will get your badge pulled and disciplinary action invoked. Event Leads have the right to request that you leave the event area if they feel you are too impaired to effectively interact with members or their characters. Arguing with them will lead to disciplinary action and possible expulsion from the convention.
  • Due to the SCARE 2009 team’s concern with bringing you a safe and fun con, we are instituting a policy that no alcohol is in the event space from 6am until 6pm. Alcohol may be in your private rooms at this time, but not in event space.

APPEALS PROCEDURE:

  • All Disciplinary Actions resulting from 2009 South Central Regional Event (further to be read as SCARE 2009) Venue Audits, Policy, Tome and/or Code of Conduct Violations will be issued by the SCARE 2009 Presiding Staff no later than July 15, 2009.
  • Any Appeal of a SCARE 2009 disciplinary action must be filed no later than 30 days after it was issued, or the appeal will be denied.
  • Disciplinary Actions may be levied during SCARE 2009. In those circumstances, appeals will not be resolved at the event proper, except by the request of the SC Regional Coordinator, US National Coordinator, US National Conventions Administrator or the Club Director.
  • The sole point of contact to appeal punishments stemming from SCARE 2009 is the office of US National Conventions Administrator. Appeals should be submitted to nikki.m.hauser@gmail.com, with your local Coordinator (and Low Approval VST, if game related) copied on the e-mail message.
  • Appeals to the US National Conventions Administrator from SCARE 2009 will be resolved within one month of receipt, unless the member and the member’s direct Storyteller and Coordinator are advised that the investigation will require more time and then are provided with a definite, revised date of conclusion.

RETURNED CHECKS POLICY:

  • A check returned for Non-Sufficient Funds (NSF) will incur an additional $25.00 handling fee payable to White Wolf Publishing, Inc. All purchases from White Wolf Publishing, Inc. will then need to be made with a Money Order or Cash, until the shortage in funds is redressed.
  • Anyone writing a NSF check will be suspended from all club activities until such time as the proper payment has been made.

GAMING HONOR POLICY:

  • I have read and understand the Venue Style Sheets (VSS) for this event, including all OOC/IC restrictions.
  • I understand that the Honor System is active. If I am caught cheating, the SCARE 2009 Convention Coordinator and SCARE 2009 Lead ST may enact any or all of the following:
    • Voluntary forfeiture of up to three (3) MC levels..
    • Voluntary suspension of membership privileges for up to six (6) months.
    • Voluntary forfeiture of the right to portray any or all PCs (characters de-sanctioned)
  • All MID, HIGH, TOP and MASTER approval items (pending or approved) must have a corresponding Database Approval Number listed on the character sheet records submitted at Event Registration or that approval item is UNAVAILABLE during the event. The item missing an approval number will be crossed off the player’s character sheet and the SCARE 2009 archive character sheet and initialed by the Registration ST Lead for follow-up or future documentation.

VENUE STYLE SHEETS:

  • The US Addendum will be in effect for all venues at SCARE 2009.
  • I understand that in order to play in a venue I am required to first read the Event Venue Style Sheet (VSS).
  • The Event VSS may supersede the current Camarilla Rules supplement as produced by the Camarilla and the US Addendum as produced by the US National Affiliate.

WEAPON PROPS:

  • Members shall not carry weapons or realistic representations of weapons at Camarilla events. In the dark, toy guns look much the same as real ones. No props can be used if they must touch another person to be effective.
  • Weapons Exception: As always, legal statute takes precedence over the Code of Conduct. Any member or potential member who may be required by law to carry a weapon even during non-traditional duty hours should contact their regional coordinator for information applicable to them.

LIABILITY WAIVER:

  • All attendees assume entire responsibility for their own actions and hereby agrees to hold harmless White-Wolf Publishing, Inc., The Camarilla, the SCARE 2009 staff, the Hilton New Orleans Airport Hotel and their agents against all claims, losses and damages to persons and property, governmental charges and fines, or other fees arising from, out of, or caused by participating in the convention, excluding any such liability caused by the sole negligence of The Camarilla, White Wolf Publishing, Inc., SCARE 2009, or the Hilton New Orleans .
  • All attendees acknowledge that White Wolf Publishing, Inc, The Camarilla, SCARE 2009, or the Hilton New Orleans do not maintain insurance covering members’ person, property or liability in regards to the convention space. It is the sole responsibility of the member to obtain any and all insurance necessary to cover injuries or losses by the attendee while present at SCARE 2009.

MEMBER’S SIGNATURE : _________________________________________________

MEMBER’S NAME (printed):________________________________________________

DATE:____________ DOMAIN CODE:___________ CAMARILLA MEMBERSHIP #__________________________

Convention Rules of Conduct – Click Here

Non-Registered & Non Member Rules – Click Here