*We are looking for a few good men or women to step up and help make the
first annual MES National Convention a success! I’m looking for coordinator
staff leads who have the time and desire to volunteer for some demanding
leadership positions. Below, you will find general expectations for
convention staff leads as well as more specific job outlines for the
coordinator lead positions. Applications will be accepted until August
10that 11:59 PM and should be emailed to the National Event Lead at
firstname.lastname@example.org. Please include your MES resume and a statement
about what you would bring to the table in such a position. Also, include
any unique ideas that you have to improve the function of the position in
question. Then, include any relevant real life experience and note any DA’s
from the past two years. Please include at least two references. Title your
email [2014 National Event Lead Application] so that none of the
applications get lost in the shuffle. Thank you for your time and
*Expectations for all Coordinator Staff Leads*
Coordinator Staff Leads will work closely with the Event Lead to put on a
successful show. Lead positions will be time consuming, requiring attention
to detail, organization, high amounts of energy and the ability to interact
with not only organization members, but with the hotel staff in a manner
that is consistent with our highest standards of behavior. Several lead
positions must also be able to handle large sums of money in a responsible
fashion. Consistent reporting leading up to the convention, as well as the
submission of a final report directly after the completion of the event
will be expected of each Staff Lead. Reports will be submitted to the Event
Lead and CC’d to the Event Second. These positions are selected by the
Event Lead with approval from the NCA.
An Event Second basically functions as the right-hand of the event lead.
This is the person to whom decisions default if the event lead is unable to
perform his or her duties for any reason. This should be someone who can be
relied upon to complete delegated leadership tasks and complete projects in
a timely manner. Event Second is likely to be a very demanding position and
should only be accepted with commitment and understanding of this fact. He
or she must posses the ability to handle money responsibly.
This position is designed to manage announcements for a con (streamlining
general announcements), act as a point of contact for the con (to help
ferry people to the right place), and to design and manage Websites,
Facebook, G+, Wiki, and other media. The creation of these resources will
be done in consultation with the Event Lead and the NCA staff to ensure
that all necessary functionality is implemented. He or she will also drum
up interest in the event, promoting it consistently and posting regular
updates on email lists and other media when needed.
Registration is a position that is handled before and at the convention and
is responsible for assembling a team to handle the registration desk (both
Pre-registration and at the Door Registration). The Registration lead must
be able to handle large sums of money responsibly. He or she is responsible
for registration being staffed at all times.
The Charity lead is responsible for suggesting charity events and
fund-raising events for approval by the Event Lead, and will be responsible
for full project management of approved events. This person must posses the
ability to handle funds responsibly. Experience with charity work is
The Prestige Lead is responsible for collecting the volunteer hours and
donations prior to and throughout the convention and reporting them to the
Event Lead in a prompt manner. This position will be encouraged to enter
all of the information as the event weekend progresses and to meet the
deadlines for delivery one week post convention.
The Volunteer Lead is responsible for soliciting and scheduling volunteers
before the event and at the event. It is also important to work closely
with the Prestige Lead to ensure that all volunteer hours are accounted.
The volunteer lead will work closely with the Event Lead, other coordinator
staff leads and the St lead to staff the convention efficiently and
The vendor Lead is responsible for soliciting and managing vendors for the
dealers room at the convention. The Vendor lead will communicate regularly
with vendors and keep the event lead abreast of the situation regarding
vendors for the convention.
The security lead will be responsible for organizing security efforts
during the convention. Traditionally, we have always policed our own, as it
were. Hotels tend to appreciate this effort to keep our convention from
troubling other guests while still allowing members to enjoy the
convention. The security lead will assure that a suitable security staff is
on duty for the duration of the event. This lead will also be involved in
the training of said volunteers.
**The production lead is responsible for setup and breakdown efforts during
the convention. Settings and ambiance, as well as functionality will the
concern of the Production Lead. This person will work together with the
Event Lead and ST Lead to deliver the best possible setting for the
convention. This person should also be able and willing to communicate
effectively with hotel staff as needed.
Hospitality is showing MES members the region and the event staff’s
hospitality. The Hospitality lead will be responsible for securing food and
beverage donations for the hospitality suite as well as organizing any
games/activities to be hosted there. They will also be responsible for
assuring that the Hospitality Suite remains staffed during all hours of
operation. Hospitality will also be responsible for putting together a
concierge service in which local attractions and businesses are showcased
along with any other helpful information for convention guests.
*NOTE *: Additional duties may be added at the discretion of the Event Lead
and the NCA, as needed. These descriptions are meant to give volunteers a
good idea of what their responsibilities will be, but do not encompass
every possible duty of a job. If you have any questions, please do ask
before applying for or committing to one of these positions.
MES National Event Lead